The Illustrious NEW Outlook

jro11 · Apr 21, 2024

There have recently been interesting posts concerning Outlook. This one approaches the subject from a pictorial viewpoint.

It is my understanding that there are currently three (or more?) ways (Microsoft) Outlook can be accessed:

an older, free, form of MS mail that is currently outdated (and therefore not “New” whatsoever), though it continues to show up.

Either the new version of Mail (New), some other version of Outlook that is “New” or the application Outlook associated with the 365 family.

(note "NEW" in the logo) Either the new version of Mail (New), some other version of Outlook that is “New” or the application Outlook associated with the 365 family.

Or the web version of Outlook

Will someone, correct my descriptions if necessary, and explain the differences between these 'new' species, and when/where we might use or not use them in practice (since using some may get in the way of using others?).

Tnx

PGHammer · Apr 21, 2024

Security is the biggest issue - the problem, however, has to do with older security breaches - I am still being haunted the the breach of the Office of Personal Management back in 1998! For my mom , it is worse - not better.

antspants · Apr 21, 2024

Hi Jro.

Some of the shortcut pics say new, possibly because you’ve never opened them.

In your order

If using “Mail” you’re using the old Windows 10 version

If using “Outlook” you’re using the first replacement for “Mail”

If using “Outlook (New)” you are using the version that Microsoft is trying to push us to use (“Outlook” has a toggle to try it) and will be replacing the previous two versions (Mail & Outlook)

The web version of Outlook, has been updated to reflect the changes and workings of the “Outlook (New)” version (I believe)

There is also “Classic Outlook”. However it is still seen as “Outlook” in the start menue. This is the Outlook that belongs to any “Microsoft Office Suites” e.x. Microsoft Office 2016 to Office 365.

garlin · Apr 21, 2024

jro11 said:
View attachment 94049 an older, free, form of MS mail that is currently outdated (and therefore not “New” whatsoever), though it continues to show up.

Microsoft.WindowsCommunicationsApps - original UWP or Store app from 21H2

jro11 said:
View attachment 94050 Either the new version of Mail (New), some other version of Outlook that is “New” or the application Outlook associated with the 365 family.

O365 desktop client

jro11 said:
View attachment 94051 (note "NEW" in the logo) Either the new version of Mail (New), some other version of Outlook that is “New” or the application Outlook associated with the 365 family.

Microsoft.OutlookForWindows - newest UWP or Store app from 23H2, replaces Microsoft.WindowsCommunicationsApps

jro11 said:
View attachment 94052 Or the web version of Outlook
View attachment 94053

OWA - Outlook Web Access (browser page)

jro11 · Apr 21, 2024

Can they all be used interchangeably? Or can using one get in the way of using another (or vice

versa).

antspants · Apr 21, 2024

jro11 said:
Can they all be used interchangeably? Or can using one get in the way of using another (or viceversa).

Why would you want to?

Unless you’re using the “Classic Outlook” you’re going to be forced to use the “Outlook (New)” version anyway. In fact I believe they have now updated O365 to the new version of “Classic Outlook”
Even the “Classic Outlook” has a toggle to try the a new version.

Microsoft is trying to unify “Outlook” due to what it has admitted, was a mess.

glasskuter · Apr 21, 2024

The word 'new" written in blue just means it's a recently installed app. Of those you listed only the last one with 'new' written in black is the Outlook New App that is replacing the traditional Windows Mail app.
You should be using the second one that is Office 365 Classic Outlook.
Once you ever click on Outlook new, you are automatically switched to it in 365. You do not want that as it has limitations over the classic Outlook desktop app which has more options..Once switched, some people have not been able to switch back.

antspants · Apr 21, 2024

In short, if you’re wanting to use the Windows desktop version, you may as well use the Windows desktop “App” “Outlook (New)” because they’re forcibly changing us to it soon anyway.

Otherwise
Stick to O365 Outlook. And yes I got the second one wrong, I didn’t immediately notice the icon. As Glasskuter says, it’s the Office 365 version. By the way, Office 365 has been renamed to Microsoft 365

Edited

antspants · Apr 21, 2024

They named these apps/software versions on “Bring Your Kids To Work Day” and went out to lunch whilst the kids were playing in the boardroom.

Helmut · Apr 21, 2024

The 1st one is the Mail & Calendar App, still current, regularly updated, and available for around 10 years, started in Windows 8.

The 2nd one is Classic Outlook, paid for application been around for decades.

3rd one is the New Outlook (Beta), it is very beta lacking in features and compatibility with many Email accounts.

None is "new" as such, the 3rd one has been Beta for at least 6 months. Penned to replace both 1st and 2nd but way off that as yet.

The state of play is here:

Things to look forward to in the new Outlook for Windows | Microsoft Community Hub

Editor's note 6/17/24: Updated items to reflect the latest timing and links. This blog won't be updated starting 6/17, for the most updated list please...

techcommunity.microsoft.com

jro11 said:
Can they all be used interchangeably? Or can using one get in the way of using another (or viceversa).

You can use any number of Email clients at once, though this would be for testing purposes, which I did do, primary requirement was reliability.

pseymour · Apr 21, 2024

glasskuter said:
The word 'new" written in blue just means it's a recently installed app.

In the case of Outlook, it's used to distinguish between the older version and the new one, the one set to replace Mail in Windows. They're doing the same thing for the new version of Teams. It's not merely that it's newly installed. If you install the old Teams on a fresh Windows, it doesn't say new on it.

Edwin · Apr 21, 2024

MS has got too frickin many irons in the fire!

antspants · Apr 21, 2024

pseymour said:
In the case of Outlook, it's used to distinguish between the older version and the new one, the one set to replace Mail in Windows. They're doing the same thing for the new version of Teams. It's not merely that it's newly installed. If you install the old Teams on a fresh Windows, it doesn't say new on it.

If it says “New” in blue, I am almost 100% positive it’s because he hasn’t opened it yet.
The only new versions in there are the ones with New in brackets (New)

glasskuter · Apr 21, 2024

Always Use the shortcut that's on your desktop @jro11 or pin it to your taskbar. That's Office 365 Outlook Classic.

Edwin · Apr 21, 2024

antspants said:
If it says “New” in blue, I am almost 100% positive it’s because he hasn’t opened it yet.

Wrong!
It says New underneath because MS thinks we're too stupid to realize that we just installed the app 2½ minutes ago!!! :zany:

garlin · Apr 21, 2024

You can't use the desktop clients "interchangeably", because each app manages a private working copy of the mailbox. So switching back and forth will cause sync problems. There isn't one unified data store that all apps share.

OWA is a live look at your mailbox, as it's store on the server side.

Edwin · Apr 21, 2024

garlin said:
You can't use the desktop clients "interchangeably"

You sure about that?

Anyway...
If you're accustomed to Outlook for Office, keep using that, it's probably the most reliable.
If you're adventurous, try the (New) Outlook, it's actually getting way better than even a few short months ago!
The Mail app is limited and getting replaced by the (New) Outlook anyway.
Then there's always Outlook on the web, if you're not comfortable with any of the above.

pseymour · Apr 21, 2024

antspants said:
If it says “New” in blue, I am almost 100% positive it’s because he hasn’t opened it yet.
The only new versions in there are the ones with New in brackets (New)

No. It's something they're putting on new versions to distinguish from the old. Kind of like the Pre that is/was on the CoPilot icon (I don't have it, so I can't see it anymore).

I've been using the new Teams since November, every work day, and it still says New.

glasskuter · Apr 21, 2024

@jro Just use the shortcut on your desktop.. It's the proper one. If you want it on your taskbar, right click on it and select pin to taskbar. Ignore the different outlooks in the all apps list. Pretend they're not there.

Rollback_Jockey · Apr 22, 2024

antspants said:
They named these apps/software versions on “Bring Your Kids To Work Day” and went out to lunch whilst the kids were playing in the boardroom.

That can't be so or things would have massively improved.

The Illustrious NEW Outlook

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